Q: How to find Missing Media Files for my Vegas Projects ?

Answer: Vegas Movie Studio HD Platinum and Vegas Pro both have an inbuilt automated tool which can help you find missing media for an existing project if you accidentally change a file location or deliberately change a file location out of necessity.

Sometimes a hard drive may become full on your computer and many of your folders have to be moved to a new hard drive location. Quite often when you do "tidy ups" on your computer it is easy to forget just how many media files may be pointing back to an archived or existing Vegas Project. It's not until months later that you may open a favourite project up, only to be greeted with a message saying that the files are missing.

In the following screen shots I will show you how to recover your missing media files and how to restore them into your project and do a fresh re-save to fix the problem permanently. The example I will show you is where you have to shift a large amount of media files to a different storage Hard Drive.

Step 1 - You have just moved your Media Files or discovered some files are missing

change-file-location-1

Step 2 - You Open up an Existing Project and are greeted with this message

change-file-location-2"Search for missing file" is the best choice for a general search of your Hard Drives

change-file-location-3Select which Drive you think the missing files should be located ON

change-file-location-4

change-file-location-5On completion of the initial Search, the first piece of missing media will show in the results. Press on top of the "name of the file" and select OK

change-file-location-6Quite often most of the missing media will be loctaed in the exact same location as the first piece of media which was found. Select "Yes to All" and Vegas will very quickly collect up all the other files without having yourself to go check for each one - one at a time.

change-file-location-7Here you can see in my example project that Vegas found three missing files after I selected "Yes to All"

If there are more missing files to be found from a different location on your computer, Vegas will go back to the Search Windows shown above and ask you to select a new location to search. If after searching ALL your Hard Drives there is still missing media - you can safely now assume that you must have deleted these missing files by accident. Now it is time to breathe slowly and accept the mistake you have done, and then try to learn from this painful lesson.

Step 3 - Use Second Search Method if you know exactly where the missing media files should be located

change-file-location-8

change-file-location-9Navigate to the exact folder you have moved your media to.

Step 4 - MOST IMPORTANT FINAL STEP is to now SAVE your Project so that the new file locations are now recorded permanently with your Project Files

change-file-location-10

change-file-location-11

change-file-location-12Make sure you select YES to "replacing the project file.

 

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  • Your comment will be reviewed by a moderator before it is published on the site.
    corallaroc · 08:08 17/07/2017
    This bloody editing suite has done it again!! My video has disappeared! I'd done loads of editing and just went off to do something else and now it's gone. Bloody great... :-/
    • Your comment will be reviewed by a moderator before it is published on the site.
      Derek
      • Moderator
      · 10:44 17/07/2017
      Videos cannot just disappear - there is always a logical explanation, but I do understand how frustrating this can be.
      I recommend using the Windows Search function to find where the video files are located.
      Windows Search is near the Windows Start button in bottom left corner.
      Type name of video file, if you can remember what you called it and then click on results.
      If you can't remember the name, you can do a more wider search and just search the file extension.
      Search ".mp4" and all .mp4 videos will list.
      I can guess as to what is actually happening.
      1. If you open another program at the same time Vegas is open, this will make media go offline. Normally just clicking the timeline will bring it back to life.
      2. If you are using a laptop on battery mode, the Hard Drive will go into Sleep Mode to save power.
      3. I recommend you change a setting in the Vegas Preference Settings, to stop the media going offline.
      Go to Options/Preferences/General
      Turn off [b]Close Media files when not the active application[/b]
      • Your comment will be reviewed by a moderator before it is published on the site.
        Coral · 07:09 18/07/2017
        I have put in the name of the video in windows search and it brings up the file with vf at the end. Is this significant? I was still on my computer (on Skype) so it didn't go into sleep mode. Clicking the timeline doesn't do anything. I have changed the setting.
        • Your comment will be reviewed by a moderator before it is published on the site.
          Derek
          • Moderator
          · 14:06 18/07/2017
          .vf is your project file and that contains no video.
          Which video files are going missing?
          There are TWO types of video files that most people are going to be working with.
          1. Videos you imported into the Hard Drive of your computer.
          Videos you imported in your computer should be the easiest to find, because you are the the person who selected the folder they live in. If you think they are missing, open the FOLDER you imported them into and look for them.
          2. Videos you rendered from a project in Movie Studio.
          This is where most people get confused. BEFORE you render any video project, you must [b]check[/b] and [b]set [/b]the OUTPUT FOLDER LOCATION. If you don't do this, your rendered videos can end up in the wrong folder and you will think they have gone missing, but they are actually sitting somewhere else on your computer.

          Most files go missing because you have re-named a folder, changed a folder location or accidentally deleted your videos.
          Files cannot simply go missing for no reason - Movie Studio is not responsible for that happening.
          The only other possibility, is that your Hard Drive may be corrupt or is mechanically failing - this WOULD cause files to start disappearing! About 5% to 10% of Hard Drives will fail after a couple of years usage. Make sure you have all your files backed up on an External Hard Drive.
  • Your comment will be reviewed by a moderator before it is published on the site.
    corallaroc · 23:52 22/05/2017
    I'm getting mesage box this with several of my videos and I know I haven't accidentally deleted them all, but they're not coming up as found..
    • Your comment will be reviewed by a moderator before it is published on the site.
      Derek
      • Moderator
      · 17:47 23/05/2017
      If you have accidentally changed the location for any video file, the program will not know where to look.
      The first thing you need to do is find where [b]ALL your videos[/b] are saved on your computer.
      Are ALL your videos where you think they should be?
      Using the [b]Search for missing file[/b] function, will located any file that is lost, if it has not been deleted.
      If that is not working for you, open the project and leave ALL missing videos off-line.
      Then use [b]Save As[/b] and immediately save [b]NEW FILE NAME VERSION[/b] for your project.
      Now go to the Project Media tab and find each video that is missing.
      Right-click one at a time and select [b]Replace[/b].
      Find each missing video and then save again.
      Close project and re-open.
      Everything should now be fixed.
  • Your comment will be reviewed by a moderator before it is published on the site.
    William · 22:55 09/08/2016
    nope doesnt work...
  • Your comment will be reviewed by a moderator before it is published on the site.
    James · 03:56 08/07/2016
    None of these solutions worked for me for some reason. I have created a new folder, and the file name is has a .veg after it. This file is in a folder and vegas pro can't find the file. So when click on specify location - I open the folder and the .veg file isn't there anymore. I dont' know what to do now!
    • Your comment will be reviewed by a moderator before it is published on the site.
      Derek
      • Moderator
      · 12:10 08/07/2016
      .veg files cannot be found using this method. This tool is designed for finding MEDIA files, like Video, Images, Music....
      The .veg file is your PROJECT file. This is the file that contains all the instructions for each project. This is the file you OPEN at the start of each project FIRST. If you open a .veg file and Vegas can't find your media files, then this app turns on.
      If I am understanding you correctly, you know where the .veg file is located ?
      Use File/Open to open .veg files.
      If you have misplaced your actual .veg file, use the Windows Search function near Windows Start button to locate.
      If you search just .veg, it will show you were every single .veg file is on your computer.
  • Your comment will be reviewed by a moderator before it is published on the site.
    Debra K · 13:32 19/03/2016
    I am going through old Vegas projects and making sure I still have all the files etc so I can reload them if I want to etc. I would like to know if there is a way you can make the window that comes up bigger so that I can see all the folders in the file path- because the window is small it condenses the information on where the file was - putting a ".../" instead of the entire file path so I can't see all the folders it was in. It would really help if I could see the entire file path in figuring out which file is the correct one.
    • Your comment will be reviewed by a moderator before it is published on the site.
      Derek
      • Moderator
      · 20:00 19/03/2016
      There is no way to make the window bigger.
      Once you know the file name at end, which does display, why don't you use the Windows Search function to help you a bit.
  • Your comment will be reviewed by a moderator before it is published on the site.
    Delta · 02:16 11/03/2016
    I was working on a video project, putting the video clips in there place and cutting and clipping together unneeded bits. Suddenly half the video and audio files and then most of the video and audio files just listed as missing, like while i had the thing open. And im guessing because most of the clips are edited i cant really keep what i have, i have to do the whole thing over again
    • Your comment will be reviewed by a moderator before it is published on the site.
      Derek
      • Moderator
      · 03:22 11/03/2016
      Just like when using Microsoft Word, you should always be doing regular saves when working on large projects. I normally do a manual save at least every 10 to 15 minutes. Another good idea is to save Progressive Versions of your projects. So as the project progresses and becomes more and more refined, each save uses a different file name like myproject101.vf, myproject102.vf, myproject103.vf......Then if something bad happens, you can reload version 102.
      If the timeline reports the Media is Offline, that does not mean the files are missing or have vanished into thin air. It just means what is says, they are offline. This happens if you open different programs and then come back to Movie Studio. Clicking the timeline normally brings everything back to life. It is not a good idea to have different programs open when video editing. Do just one thing at a time. Someone on the forum posted a similar message just now. Please read:
      https://www.moviestudiozen.com/forum/movie-studio-platinum/848-problem-with-switching-between-windows-and-media-going-offline
      • Your comment will be reviewed by a moderator before it is published on the site.
        corallaroc · 08:43 17/07/2017
        Okay, so I followed the instructions you gave above about clicking 'ignore missing file and leave it offline. The file then reappeared but I cannot play it. I went to the project media tab and did save as but then couldn't right click on the video options in that box (assuming I'm looking in the right place). So it looks like I will have to start all over again...ffs.
  • Your comment will be reviewed by a moderator before it is published on the site.
    martin michaud · 10:53 15/01/2015
    hi Derek, i am working with sony movie studio platinum 12 and trying to render on my hard disk and the render button is not light, so i dont have the permesive to render,the only thing i did for my last two project i change my main concept to main concept AVC/AAC[*.mp4;*.AVC] but after doing these change i was able to render, so now i cannot.
  • Your comment will be reviewed by a moderator before it is published on the site.
    Mariner · 11:23 30/06/2014
    Thanks for that.
    • Your comment will be reviewed by a moderator before it is published on the site.
      Derek
      • Moderator
      · 14:22 30/06/2014
      Cheers

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